ECRC Elmhurst Farmers Market 2025 Application

Elmhurst Farmers Market Vendor Application

All potential vendors of the Elmhurst Farmers Market (“Market”) must fill out this fully completed application. The Market will take place at Elmhurst Christian Reformed Church (“ECRC”). Vendors are selected on a first come first serve basis as spots become available. The official market application period runs from February 1 to March 31 of each market year. Applications will then be reviewed by ECRC. ECRC will notify you about the status of your application no later than April 30th of the market year. ECRC reserves the right to admit or deny vendors before that date. ECRC also reserves the right, at its sole discretion, to admit additional vendors to the Market at any time.

The Market is open from the first Wednesday in June to the last Wednesday in October, excluding any Federal Holidays that fall on market days. The Market is open from 7:00am to 1:00pm

Vendors are expected to commit to the entire season. If your business requires an alternative schedule of participation, this must be noted in your application and arranged directly with the ECRC before the season begins

To reserve a space, send this completed application along with the other required following forms.

Business Name*

Name of Primary Contact*

First Last

Business Mailing Address*

Street Address Address Line 2 City State ZIP Code

Township

County*

Business Phone*

Mobile Phone

Email*

Most used online business web presence (website, Facebook, etc.) to link on the market’s website.

Website

and/or

Untitled

Business Type*

Sole Proprietorship

LLC

Non-Profilt

Corporation

Partnership

Other

Farm or Business Information

The Market is a forum for producers to connect directly with buyers. We generally do not accept vendors that are non-transformative resellers.

Tell us a little about your story or passion and what prompted you to want to be part of the Market.*

What are the primary products that you will be offering at the Market?*

We think of the Market as being an “Everything for the Table” market. How does your offering relate to this concept?*

How many employees do you have?*

Names of all persons who will or may attend the Market on behalf of Vendor:*

First Name

Last Name

Title

Please click on the + button on the right to add more employees.

Sales Tax and Insurance

Illinois Sales Tax License number:*

Please note that Illinois law requires that sales tax be collected on the sale of all food items. Therefore, you must have an Illinois Sales Tax License before applying to this market.

Please upload a copy of your Illinois Sales Tax License*

Max. file size: 10 MB.

Insurance
All applicants must have a Commercial General Liability Insurance Policy naming the York and Vallette Business Association as additionally insured. A current Certificate of Liability must be submitted with this application or mailed.

Insurance Company*

Policy Number*

Expiration Date*

Proof of Insurance*

Please upload a copy/photo of your COI - Certificate of Insurance

Max. file size: 10 MB.

Season Rental Fee

Booth Spaces

10' x 10' Booth $500

10' x 20' Booth $900

10' x 30' Booth $1,275

Additional 10 x 10 Spaces

Price: $400.00

Total

VENDOR AGREEMENT

VENDOR AGREEMENT*

I have carefully read this Waiver and Release of Liability, fully understand its contents, I am aware that this is a release of liability, and I sign it of my own free will.

This VENDOR AGREEMENT (“Agreement”) is made and entered into as of the last date below (“Effective Date”) by and between Elmhurst Christian Reformed Church, an Illinois religious corporation (“ECRC”) and the entity or person identified in Section 5 below (“Vendor”). ECRC and Vendor are sometimes referred to herein collectively as the “Parties” and individually as a “Party.”

WHEREAS, ECRC hosts the Elmhurst Farmers Market (“Market”) at ECRC’s premises, 149 W. Brush Hill Road, Elmhurst, Illinois 60126 (“Premises”); and

WHEREAS, Vendor wishes to participate in the Market as a vendor providing goods at the Market.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, and for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1) Term. The term of this Agreement shall be from the Effective Date through October 31, 2025.

2) Vendor Requirements. Vendor shall meet the following requirements (“Market Requirements”) in order to participate in the Market:

a) The Market is open every Wednesday from June 4, 2025, through October 29, 2025, excluding federal holidays that fall on Market days (“Season”). The opening hours of the Market are from 7:00 a.m. to 1:00 p.m. Vendor is required to participate in all Market days during the Season, unless otherwise agreed to in writing by ECRC. The Market will be closed during times of inclement weather.
b) Vendor must arrive at the Premises on Market days before 6:30 a.m. and be fully set up no later than 7:00 a.m. Vendor will be asked to leave if it does not comply with this schedule.
c) Vendor will not be allowed to breakdown its booth until after 1:00 p.m. on Market days.
d) Two (2) consecutive no shows, without notification to ECRC, will result in the automatic termination of this Agreement and Vendor’s participation in the Market.
e) Vendor shall properly secure and weigh down any tent(s).
f) One (1) vehicle may be parked at Vendor’s booth. Additional vehicles must park in the lot located on the east side of ECRC.
g) ECRC shall have the right to relocate vendors within the Market and to limit the 2 amount of stall space allowed for Vendor. Vendor may not reserve more than 15% of the total Market space unless approved by ECRC.
h) h) Vendor shall be responsible for the cleanup in the vicinity of its operation. No cardboard boxes, fruit, plants, trash, or displays are to be left behind.
i) Vendor displays, booths, signage, flags, banners, and any other writings, photographs, or pictures displayed at the Market by Vendor must be related solely to the goods sold by Vendor, such as Vendor’s business name and a listing or description of the good sold by Vendor. ECRC shall solely determine whether Vendor is in compliance with this requirement. Vendor shall promptly comply with ECRC’s instructions to remove any items which do not comply with this requirement.
j) j) Vendor shall be limited to selling plants, bakery, produce, consumable items, approved arts and crafts, and related items typically sold by farmers market vendors and holiday/seasonal items. The sale of other retail flea market items and antiques is prohibited.
k) Vendor shall sell or offer for sale at the Market only items that are produced by Vendor. Produce sold at the Market must be grown by Vendor and not purchased from a wholesaler.
l) All generators must be silent and approved by ECRC.
Vendor shall not sublease, sell or permit anyone to use their space.
m) MPORTANT: Vendors are solely responsible for complying with all federal state, and local laws, including DuPage County health regulations: Click Here to Read DuPage Count Market Fact Sheet
n) Vendor shall provide the Waiver and Release of Liability signed by all persons who will or may attend the Market on behalf of Vendor.
o) Vendor shall pay the fee specified in the Vendor application.
p) ECRC shall have the right to update the Market Requirements at any time without prior notice to Vendor. ECRC will provide written notice to Vendor of any updates to the Market Requirements.
q) Any violation of the Market Requirements by Vendor, in ECRC’s sole discretion, may result in the termination of this Agreement and Vendor’s participation in the Market.

3) Insurance. Upon execution of this Agreement or at least 30 days prior to the first day of the Market, and prior to Vendor participating in the Market, Vendor will provide proof of 3
insurance of a Commercial General Liability policy acceptable to ECRC. Vendor shall provide ECRC with a Certificate of Insurance naming ECRC as Additional Insured thereunder on a primary and non-contributory basis.

4) Indemnification. To the fullest extent allowed by applicable laws, Vendor will defend, indemnify and hold harmless ECRC, and any of its past and present members, Senior Leadership Team, Elders, Deacons, employees, agents, attorneys, staff, volunteers, representatives, predecessors, successors, and assigns from and against, any and all claims, allegations, losses, liabilities, causes of action, lawsuits, proceedings, judgments, fines, penalties, damages, costs and expenses, including attorney, expert and consultant fees and legal expenses, relating to or arising out of any acts or omissions of, Vendor, including, but not limited to: (i) any services performed or good supplied at the Market, (ii) any personal injury (including death) or property damage, (iii) the inaccuracy, untruthfulness or breach of any representation, covenant, warranty, or any other agreement set forth in this Agreement or any other agreement between ECRC and Vendor, (iv) noncompliance with any applicable law or regulation, including laws relating to immigration, (v) any hazardous material brought to the Premises or released, (vi) infringement of a third party’s intellectual property or proprietary rights, (vii) taxes asserted or levied against ECRC that are the responsibility of Vendor, (viii) any material breach of this Agreement or any other agreement between ECRC and Vendor, and (ix) compensation or benefits of any kind by or on behalf of Vendor or any other party claiming an employment or other relationship with ECRC. This provision shall survive termination of this Agreement.

5) Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if (a) personally delivered (effective upon receipt), (b) sent via nationally recognized overnight delivery service, priority shipment (effective the next business day), or (c) mailed by certified mail (effective two business days after deposit in the U.S. mail):

If to ECRC, to:
Elmhurst Christian Reformed Church
149 W. Brush Hill Road
Elmhurst, Illinois 60126
or to such other address or addresses as each of the Parties may communicate in writing to the other by like notice.

6) General Provisions. A waiver by either Party of a breach of any term or condition of this Agreement shall not constitute a waiver of any further breach of a term or condition of this Agreement and no such waiver shall be effective unless in writing signed by the Party. This Agreement contains the entire agreement and supersedes all prior agreements and negotiations relating to the subject matter of this Agreement, whether oral or written, between the Parties. No promise, representation, warranty, or covenant not included in this Agreement has been or is relied upon by either Party. Each Party has relied upon its own examination of the full Agreement and the provisions thereof, and the warranties, representations, and covenants expressly contained in the Agreement itself. No modification or amendment of this Agreement shall be of any force or effect unless in writing executed by both the Parties. This Agreement shall be construed in accordance with, and its performance shall be governed by the laws of the State of Illinois, notwithstanding the choice of law rules of the State of Illinois. The Parties hereby consent to the exclusive jurisdiction of any court of the State of Illinois located in DuPage County or the United States District Court for the Northern District of Illinois (and in the appropriate appellate courts therefrom) to adjudicate all disputes arising hereunder. EACH PARTY HEREBY IRREVOCABLY AND UNCONDITIONALLY WAIVES, TO THE FULLEST EXTENT PERMITTED BY LAW, ANY RIGHT TO A TRIAL BY JURY. If any one or more provisions of this Agreement shall be found to be illegal or unenforceable in any respect, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. Words in the singular shall include the plural and words in the plural shall include the singular. The paragraph headings used herein are for the convenience of the Parties and shall not be deemed to modify or construe the provisions hereof. This Agreement shall be binding upon and shall inure to the benefit of the heirs and personal representatives and/or the successors and assigns of the Parties. Vendor shall not assign this Agreement in whole or in part without the prior written consent of ECRC. The Parties have full legal power and authority to enter into and perform this Agreement. This Agreement may be executed in counterparts, each of which is an original, but all of which shall constitute one instrument. The Parties may deliver such counterparts by email or .pdf transmission, which shall be binding on the Parties as originals.

Name*

First Last

Signature*

WAIVER AND RELEASE OF LIABILITY

I have carefully read this Waiver and Release of Liability, fully understand its contents, I am aware that this is a release of liability, and I sign it of my own free will.

In consideration of the risk of injury while participating in any and all activities relating to the Elmhurst Farmers Market (“Activity”) and involving Elmhurst Christian Reformed Church, an Illinois religious corporation (“Organizer”), located at 149 W. Brush Hill Road, Elmhurst, IL 60126, and as consideration for the right to participate in the Activity, I hereby, for myself, my heirs, executors, administrators, assigns, or personal representatives, knowingly and voluntarily enter into this Waiver and Release of Liability and hereby waive any and all rights, claims or causes of action of any kind whatsoever arising out of my participation in the Activity, and do hereby release and forever discharge the Organizer, its members, Senior Leadership Team, Elders, Deacons, employees, agents, attorneys, staff, volunteers, representatives, predecessors, successors, and assigns, for any physical or psychological injury, including but not limited to illness, paralysis, death, damages, economical or emotional loss, that I may suffer as a direct result of my participation in the aforementioned Activity, including traveling to and from an event related to this Activity and any and all other activities and location(s) associated with the Activity.

I AM VOLUNTARILY PARTICIPATING IN THE AFOREMENTIONED ACTIVITY AND I AM PARTICIPATING IN THE ACTIVITY ENTIRELY AT MY OWN RISK. I AM AWARE OF THE RISKS ASSOCIATED WITH TRAVELING TO AND FROM AS WELL AS PARTICIPATING IN THIS ACTIVITY, WHICH MAY INCLUDE, BUT ARE NOT LIMITED TO, PHYSICAL OR PSYCHOLOGICAL INJURY, PAIN, SUFFERING, ILLNESS (INCLUDING ALL RISK OF ILLNESS, DEATH, PERSONAL INJURY, AND PERMANENT DISABILITY), DISFIGUREMENT, TEMPORARY OR PERMANENT DISABILITY (INCLUDING PARALYSIS), ECONOMIC OR EMOTIONAL LOSS, AND DEATH. I UNDERSTAND THAT THESE INJURIES OR OUTCOMES MAY ARISE FROM MY OWN OR OTHERS' NEGLIGENCE, CONDITIONS RELATED TO TRAVEL, OR THE CONDITION OF THE ACTIVITY LOCATION(S). NONETHELESS, I ASSUME ALL RELATED RISKS, BOTH KNOWN OR UNKNOWN TO ME, OF MY PARTICIPATION IN THIS ACTIVITY, INCLUDING TRAVEL TO, FROM AND DURING THIS ACTIVITY.

I agree to indemnify and hold harmless against the Organizer any and all claims, suits or actions of any kind whatsoever for liability, damages, compensation or otherwise brought by me or anyone on my behalf, including attorney's fees and any related costs, if litigation arises pursuant to any claims made by me or by anyone else acting on my behalf. If the Organizer incurs any of these types of expenses, I agree to reimburse the Organizer for these expenses.

I acknowledge that the Organizer and its members, Senior Leadership Team, Elders, Deacons, employees, agents, attorneys, staff, volunteers, representatives, predecessors, successors, and assigns are not responsible for errors, omissions, acts, or failures to act of any party or entity conducting a specific event or activity on behalf of the Organizer.

I ACKNOWLEDGE THAT THIS ACTIVITY MAY INVOLVE A TEST OF A PERSON'S PHYSICAL AND MENTAL LIMITS AND MAY CARRY WITH IT THE POTENTIAL FOR DEATH, SERIOUS INJURY, AND PROPERTY LOSS. The risks may include, but are not limited to, those caused by terrain, facilities, temperature, weather, lack of hydration, condition of participants, equipment, vehicular traffic and actions 2

of others, including but not limited to, participants, volunteers, spectators, coaches, event officials and event monitors, and/or producers of the event.

I ACKNOWLEDGE THAT I HAVE CAREFULLY READ THIS "WAIVER AND RELEASE OF LIABILITY" AND FULLY UNDERSTAND THAT IT IS A RELEASE OF LIABILITY. I EXPRESSLY AGREE TO RELEASE AND DISCHARGE THE ORGANIZER AND ALL OF ITS MEMBERS, SENIOR LEADERSHIP TEAM, ELDERS, DEACONS, EMPLOYEES, AGENTS, ATTORNEYS, STAFF, VOLUNTEERS, REPRESENTATIVES, PREDECESSORS, SUCCESSORS, AND ASSIGNS, FROM ANY AND ALL CLAIMS OR CAUSES OF ACTION AND I AGREE TO VOLUNTARILY GIVE UP OR WAIVE ANY RIGHT THAT I OTHERWISE HAVE TO BRING A LEGAL ACTION AGAINST FOR PERSONAL INJURY OR PROPERTY DAMAGE.

To the extent that statute or case law does not prohibit releases for negligence, this release is also for negligence on the part of the Organizer and its members, Senior Leadership Team, Elders, Deacons, employees, agents, attorneys, staff, volunteers, representatives, predecessors, successors, and assigns.
In the event that I should require medical care or treatment, I agree to be financially responsible for any costs incurred as a result of such treatment. I am aware and understand that I should carry my own health insurance.

In the event that any damage to equipment or facilities occurs as a result of my or my family's willful actions, neglect or recklessness, I acknowledge and agree to be held liable for any and all costs associated with any actions of neglect or recklessness.

Name*

First Last

Minor Participant Name:

If the Activity participant is a minor, this Waiver and Release of Liability shall be deemed to be executed on behalf of the minor participant by the minor participant’s parent/legal guardian. Please identify below the minor participant’s name and your relationship to the minor participant:

First Last

Relationship to Minor Participant

Signature*

CAPTCHA

Email

This field is for validation purposes and should be left unchanged.

ECRC Elmhurst Farmers Market 2025 Application

Completing this form does not guarantee you a space in our market. After you submit your application for approval, if approved, you will then receive an email with a link for payment.

If you’re having problems completing this form please contact us.

2025 Vendor Application

Elmhurst Farmers Market Vendor Application

Farm or Business Information

Sales Tax and Insurance

Season Rental Fee

VENDOR AGREEMENT

WAIVER AND RELEASE OF LIABILITY